Privacy Policy and Notice of Privacy Practices

Effective Date:
May 19, 2025
Applies to:
Physician Modern Therapy, powered by Axentra Health
Address:
2320 W. Colorado Ave, Colorado Springs, CO 80904
Phone:
719-960-0067
Contact:
Joy Ajamian, Privacy Officer – joy.ajamian@gmail.com

Purpose of This Policy

This policy explains how we collect, use, disclose, and protect your personal and health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable laws. It combines standard HIPAA privacy practices with platform-specific protocols for telehealth, e-commerce, and EHR-integrated pharmacy workflows.

  1. Your Information. Your Rights. Our Responsibilities.

    1. Your Rights

      • Get an electronic or paper copy of your medical record
      • Request corrections to your medical information
      • Request confidential communications (e.g., alternative mailing address or contact method)
      • Request limits on what we use or share (though we may not be able to comply in all cases)
      • Get a list of those with whom we’ve shared your information (excluding treatment, payment, and operations)
      • Receive a paper copy of this policy at any time
      • Choose someone to act on your behalf (e.g., legal guardian or power of attorney)
      • File a complaint without fear of retaliation

    2. Your Choices

      3. You can direct us to:

      • Share information with family, friends, or others involved in your care
      • Share information in disaster relief situations
      • Usage data and interaction behavior
      • Cookies and tracking technology data

      We never share your information for:

      • Marketing purposes
      • Sale of your data
      • Sharing psychotherapy notes unless you provide written permission.

  2. How We Use and Share Your Information

    1. Typical Uses

      • Treatment: Share with healthcare professionals involved in your care
      • Payment: Bill for services and collect payment
      • Operations: Improve your care and platform performance

    2. Additional Permitted Uses

      3. We may also share your health information:

      • For public health (e.g., reporting disease, abuse, product recalls)
      • For research (if approved)
      • With medical examiners or funeral directors
      • To comply with the law or law enforcement
      • For workers’ compensation and government functions (e.g., military, national security)
      • In response to court orders or subpoenas

  3. Platform-Specific Information We Collect

    We collect and store the following when you use our digital storefront and services:

    • Personal Information: Name, email, phone, address, DOB, payment details
    • Health Data: Medication history, lab results, intake forms
    • Device & Usage Info: IP address, browser data, cookies, session logs
    • Account Data: Login credentials, subscription preferences

  4. How We Use Your Data

    We use your information to:

    • Provide secure access to telehealth and pharmacy services
    • Manage your account, orders, and digital subscriptions
    • Comply with state/federal medical and data protection laws
    • Send updates and marketing (only with your consent)
    • Protect against fraud and unauthorized access

  5. Data Sharing

    We may share your data with:

    • Licensed medical providers and pharmacy partners (e.g., RD3MG)
    • EHR and telehealth integration vendors (e.g., EHR Central)
    • Payment processors (e.g., USA Payments)
    • HIPAA-compliant analytics vendors (non-identifiable data only)
    • Government or law enforcement as legally required

    We do not sell or rent your data under any circumstances.

  6. Data Security

    We protect your data using:

    • End-to-end encryption
    • Role-based access controls
    • Secure cloud infrastructure
    • Ongoing security audits
    • Breach notification protocols as required by law

  7. Children’s Privacy

    Our services are not intended for individuals under age 18. We do not knowingly collect information from minors.

  8. Breach Notification

    We will notify you promptly if a breach occurs that may have compromised your information.

  9. Policy Changes

    We reserve the right to update this policy. Changes will apply to all collected data and be posted online. You may request a copy of the current version at any time.

  10. How to File a Complaint

    You can contact our Privacy Officer:

    Joy Ajamian

    Email: joy.ajamian@gmail.com

     

    Or contact the U.S. Department of Health & Human Services:

    Office for Civil Rights

    200 Independence Avenue, S.W.

    Washington, D.C. 20201

    Phone: 1-877-696-6775

    Online: www.hhs.gov/ocr/privacy/hipaa/complaints

Dr. Rohan Patankar
Dr. Rohan Patankar, DODoctor of Internal MedicineDirector of TeleMedicineCDR.0001656
Dr. Edward Cobb
Dr. Edward Cobb, MDDoctor of AnesthesiologyChief Medical OfficerDR.0054140
Certain products offered through Axentra Health require a licensed telemedicine consultation before purchase. If a product is marked as prescription-only, you will be prompted to complete a secure intake form and meet with one of our licensed medical providers to ensure the treatment is safe and appropriate for you. Axentra Health's telemedicine services are designed to offer accessible care across the U.S., but they are not a replacement for in-person evaluation in all cases. Your provider may recommend an in-person follow-up or local testing if needed. Do not use Axentra Health services in emergencies; if you are experiencing a medical emergency, please call 911 immediately. Our products are fulfilled by RD3MG, a licensed compounding pharmacy that ships directly to consumers nationwide. While Axentra Health and its medical team are fully compliant with state regulations, laws regarding telehealth and prescription medication may vary by location. Prescriptions are written by providers licensed in your state, and all clinical decisions are made based on your unique health profile. We reserve the right to cancel or delay orders that cannot be lawfully fulfilled in your state. Axentra Health is not a subscription-based platform. All purchases are made one at a time. For each new order, you will be required to log in to your account, complete a new intake form, and undergo provider review for approval. This ensures that your treatment remains current and aligned with any changes in your health or lab work. There is no automatic renewal, and you will always have full control over what you order and when. All health data submitted through Axentra Health—including your medical history, lab results, and intake forms—is handled in accordance with strict privacy and security protocols. Lab work required for specific treatments (such as testosterone therapy) will be ordered by your provider and performed through integrated national lab partners like Quest Diagnostics or LabCorp. These results are securely transmitted through our electronic health record system and are reviewed by your provider before any prescription is approved.
NABP Accredited Compounding PharmacyMedical servicesCobb Medical150 Watch Hill Dr. Apt B
Colorado Springs, CO 80906
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